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Case Study
July 10, 2025

Transforming A Global Technology Company Content Creation & Marketing Workflows Through Right-fit AI Tools

You might think a global technology company would have AI operating models dialed in, but with such new technology available to brands worldwide, this client was looking to drive efficiency through onboarding AI tools.

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AI tools and a globe

INTRODUCTION

In 2025, APR was engaged by a multinational corporation and technology company to analyze two AI pilot projects aimed at optimizing content creation and marketing workflows. The project involved comparing the capabilities of two agencies using AI tools, focusing on their key features, deliverables, and performance.  

APR was hired as a neutral third party to provide an unbiased evaluation of AI tools and validate the claims made by the tool providers. The client wanted APR's expertise to ensure they were choosing the right tool for their needs and further understood the implementation challenges.

THE CHALLENGES

What at first seemed straightforward turned into a vortex of complexity. Initial briefings lacked comprehensive details, resulting in ambiguity that made it difficult for agencies to align with the project’s objectives. Mid-project scope changes from the client led to further inconsistencies in deliverables, which significantly reduced output. This reduction made meaningful comparisons between agencies during the evaluation process nearly impossible. Gathering consistent and actionable data from one agency resulted in incomplete submissions and multiple follow-ups, while another agency faced bottlenecks due to delayed feedback and slow review processes, impeding their ability to maintain momentum.

In the rapidly evolving landscape of AI, the client knew that delivering timely results were paramount to success. With a desire to pilot projects and scale them out to the company at large, the client turned to APR to find the right partners with the right tools who would implement AI workflow tools for content creation and marketing at scale.

THE SOLUTIONS

APR implemented a strategic and innovative approach to deliver value.

1. Process Documentation  

  • APR meticulously documented the pain points encountered during the pilot to create a detailed roadmap for future AI implementations.  

2. Tool Analysis & Benchmarking

  •  APR validated the performance claims of the AI tools by conducting in-depth analyses and establishing benchmarks for key timeframes and production metrics.  

3. Actionable Recommendations  

  • To enhance future projects, APR delivered key recommendations, including:
    • Providing agencies with clear, standardized project briefiings.
    • Leveraging large lanaguage models (LLMs) for expedited feedback processes.
    • Obtaining master pricing to maintain scope alignment.
    • Establishing verifiable metrics for fair and transparent agency comparisons

4. Efficiency Enhancements  

APR advised implementing early approval processes, defining optimal asset volumes through a sliding scale, and tracking human intervention to pinpoint areas of improvement. By highlighting the ongoing refinement potential of AI tools, APR empowered the client to anticipate further efficiency gains over time.  

Through these solutions, APR not only addressed the project’s immediate challenges but also laid the groundwork for the client to drive sustained growth and operational excellence.  

APR’s approach centered on proactive measures that seamlessly blended process optimization and innovative thinking. One of the key strategies was the implementation of early approval processes, designed to create a streamlined workflow that minimized delays and improved overall efficiency. By introducing a dynamic sliding scale to determine optimal asset volumes, APR ensured a clear and adaptable structure that accounted for fluctuating demands. To execute on strategy, we closely monitored human intervention within the system, identifying specific areas that could benefit from improvement and enhanced automation.  

What truly set our solution apart was the focus on the long-term promise of AI tools. Rather than addressing immediate operational concerns, our solution emphasized the untapped potential for continuous refinement. This forward-thinking perspective allowed the client to envision a future where efficiency gains would not only be sustained but compounded over time, positioning them for a competitive advantage in their industry.  

Ultimately, APR’s holistic approach did more than solve the problems at hand; it provided the client with an empowered framework for achieving sustained growth and operational excellence. By tackling the root causes and showcasing a vision for scalability, our team played a pivotal role in shaping a strategic pathway toward a more innovative and resilient future.

THE RESULTS

The pilot program told a compelling story of transformation and efficiency across two agencies navigating a traditionally time-intensive marketing workflow. At the start, both faced challenges—process delays, translation errors, and inefficiencies that hampered their ability to meet critical deadlines.  

One agency, grappling with a 35-day production timeline, implemented our strategic recommendations and achieved dramatic results. Through AI-powered optimizations, they compressed their timeline to just 14 days, showcasing the power of innovation to unlock speed without sacrificing quality. Meanwhile, the second agency used AI to revolutionize its workflow entirely, achieving a 60% improvement in production timing and proving that agility and precision can go hand-in-hand in a fast-paced marketing environment.

Perhaps most striking was the improvement in accuracy. Translation errors, once a recurring pain point, were nearly eliminated during the trial. By Phase 3, only one error was reported—a stark contrast to the norm.  

These outcomes demonstrate not only measurable success but also APR’s ability to empower clients with solutions that elevate standards, streamline processes, and ultimately redefine what is possible in a modern marketing workflow.

CONCLUSION

Through its unbiased evaluation and strategic foresight, we empowered the client to make informed decisions about their AI tools and workflow strategies. We identified critical efficiency opportunities and enabled the client to streamline operations, reduce costs, and enhance production efficiency. The client is now well-positioned to unlock greater value, foster stronger agency partnerships, and drive forward-thinking transformation in their marketing operations.

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